User's manual — UER Governance Portal

1. What this portal is

The UER Governance Portal (gov.uerllc.hydrocarbonupgrading.com) is the depository of record for the governance instruments of United Engineering Hydrocarbon Technology LLC (UER), per UER-2026-COR-STD-0113-04 Rev 004, §6. It mirrors the issued instruments of the DMS RTT tree — the DMS remains the controlled master and the source of truth; the portal never holds working drafts.

Instruments are the record; meetings are the index. Every instrument lives in its section (Constitutive, Shareholders, Board, Registers). A meeting page links to the instruments tabled and adopted at it; it never re-homes them.

2. Signing in

The portal sits behind Cloudflare Access (zero trust): enter your email address, receive a one-time PIN, enter it. Your identity on every action is the PIN-verified email — typed names are display labels only. The owner receives a sign-in alert on the first visit from each browser. A valid sign-in that the application does not know (no row under Admin) is refused and alerts the owner.

3. The sections

Section	Content
`Constitutive`	The JVA and its amendments, the CR extract, and the constitutive file.
`Shareholders`	Issued SHR instruments: notices, designations, written resolutions, meeting records.
`Board`	Issued BOD instruments: agendas, meeting packs, resolutions, minutes; adopted business plans (class BPL).
`Registers`	The director and representative register, the designation log, the Authority Matrix as adopted — and the wet-original register (section 5 below).
`Executed`	Scanned signed counterparts of every executed instrument.
`Deposits`	Counterparty deposits; the only section the other party can write.

Documents open as /docs/current/<KEY>.html (in browser) or .pdf (download). The links are stable: when a new revision is published, the same link resolves to the newest rev. Signed counterparts open as "scan" links. Direct links work only for signed-in portal users; there are no public links, ever.

4. Meetings

A meeting (shareholders SHM or Board BOD) moves through five states, one step at a time, never backward:

State	Meaning
Convened	The notice is served and the date is set.
Pack circulated	Agenda and tabled instruments published; the portal timestamp is proof of circulation.
Held	The meeting took place; attendance and quorum confirmed.
Minuted	Minutes uploaded; resolutions marked Adopted, Rejected, or Deferred.
Filed	Wet-signed minutes and resolutions scanned into Executed; Original filed set with locations.

To convene a meeting (owner/editor): the Convene form on the Board page. Serials are MTG-YYYY-NNN and never reused. Link instruments to a meeting from the instrument page (Meeting field); link the notice and minutes on the meeting page.

5. The wet-original register (STD-0113 Table 6-3)

Execution is by wet signature. The counterparty is not expected to sign electronically. Every executed instrument exists as a wet-signed original on paper; the scan is the working evidence, the paper original is the legal evidence.

Every executed instrument carries four register fields:

Field	Rule
Executed on	Date of the last signature.
Original filed	Checkbox. Set it only when the wet-signed original is physically in UER custody. Owner-only — it is the publisher's custody declaration. The flag cannot be set without a location.
Location	Physical home of the original (for example, "Corporate file, CTO office, Muscat").
Counterpart scan	The scanned signed pages, linked in the Executed section.

An executed instrument with no Original filed flag shows on the Board page under "Originals outstanding" until custody and location are recorded.

6. Instrument status ladder

Draft → Served → Adopted / Rejected / Deferred → Executed → Superseded. "Served" is for instruments sent to the other party; "Adopted" for resolutions passed at a meeting; "Executed" for signed agreements; "Superseded" keeps the record visible but marked. Status changes are owner/editor actions on the instrument page; every change lands in the audit trail.

7. Deposits

The counterparty (and any portal user) deposits through the Deposits page: file, title, note. Deposits are append-only, timestamped, and attributed to the sign-in identity; files up to 20 MB. Deposits never overwrite anything and cannot be edited or deleted from the portal.

8. Who sees and does what (Table 6-2)

Person	Rights
Rainer Tesch (shareholder, Rainer Director)	Portal administrator; read and write everywhere; sole publisher; only he can set Original filed.
UES shareholder representative (on designation)	Reads Constitutive through Executed; writes Deposits only.
Directors (on appointment)	Read Constitutive through Executed.
External signers	No account. Instruments circulate for wet signature; the publisher uploads the scanned return.

People are managed under Admin (owner only). A person needs both a Cloudflare Access policy entry (the sign-in gate) and an application row (the rights). Classification follows the STD-0012 ladder; portal content defaults to Commercial in Confidence because the audience includes the counterparty.

9. House rules

The DMS RTT tree is the source of truth; the portal mirrors issued instruments only, never drafts.
Issued instruments are immutable: a correction is a new revision with a new rev number.
A removal or supersession is recorded in the instrument's changelog and the outbox log — never silent.
Questions: the portal administrator, Rainer Tesch (rainer.tesch@uerllc.com).